Radcliffe School PTO

Class Parent Handbook

 

PART I: Class Parent Responsibilities

 

The role of the class parent extends well beyond the classroom parties. Class parents are vital members of the PTO. With that in mind, it is expected that Class Parents:

  • Are a paid members of the PTO.
  • Attend Monthly PTO meetings. (At least one of the two class parents from each class should be in attendance at every PTO meeting).  If neither class parent can attend a meeting on a given month, please notify one of the class parent chairs in advance.

 

  • Volunteer for at least two PTO sponsored event, one of which occurring prior to the end of December (i.e. Pumpkin Patch, Book Fair, Holiday Boutique, Talent Show, Plant Sale, Tricky Tray – you may volunteer to work the event, or assist with set-up or break-down).  The Classroom Parent chairs will be in contact with all class parents to verify volunteer participation.  The time of these events vary, so there is availability to accommodate individuals that have full time employment.

 

  • Attend class parties and chaperone class trips at the teacher’s discretion.  Please note that younger siblings are not permitted to attend.

 

  • Put together a themed Tricky Tray basket for your class (you will be assigned a theme).  Note, you can ask for monetary donations to purchase the items for your basket – see below.

 

 

PART II: Food and Beverage Restrictions

 

Many children in the school have various food allergies, and the faculty and administration take these allergies very seriously.  To avoid any problems, please contact the school nurse as soon as you are selected as a class parent to inquire about any and all known allergies in the class.  With this information, you can then plan your party

menus accordingly.  Any food, including goodie bag snack items (e.g., candy, lollipops, chips, pretzels, etc.), sent in to the classroom MUST BE APPROVED BY THE SCHOOL NURSE PRIOR TO THE PARTY.  To avoid any delays on the day of the party, we suggest that you bring all nutritional labels and packaging to the nurse at least one day in advance.   ALSO, PER RADCLIFFE SCHOOL POLICY, NO HOMEMADE BAKED GOODS ARE ALLOWED – ALL SNACK ITEMS MUST BE PRE-PACKAGED WITH A NUTRITIONAL LABEL. 

 

PART III: Class Parties

 

Grades K-3: Halloween, December Holiday, Valentine’s Day, End-of-Year 

*Little Learners and/or Kindergarten classes may have additional events based on the curriculum for a given school year. Classroom teachers will provide the Class Parents with the dates of those events, if applicable*

Grades 4-6: Halloween, December Holiday, End-of-Year. **Parents typically do not attend parties at this level – please check with your teacher. 

*** Class parents are responsible to provide cupcakes and a beverage for grades K-6 for Dr. Seuss’ birthday. You will be notified of the date/time of the event. Please note: For this event, the contribution is the responsibility of the class parents. Contributions may not be solicited. ***

 

PART IV: Guidelines

 

  • The only correspondence to be sent home to parents are letters that will be provided to you by the PTO for distribution (i.e. introduction, class party, teacher/patrol gift collection, tricky tray collection).

 

  • Money for gifts and parties must be collected on a per occasion basis – money CANNOT be collected up front for the entire year, unless it is the desire of the parent submitting their donation.

 

  • Class parents are only permitted to ask for monetary donations three times throughout the year: (1) December holiday gifts, (2) Tricky Tray, and (3) End-of-year gifts.  For the teacher and patrol

gifts, you may only ask for a maximum contribution of $5 per child for the teacher, and $1 per child for each patrol (e.g. If there are 2 patrols in the class, you would ask for a total contribution of $7).  You may only ask for $5 per child for the Tricky Tray basket.  In the event, that an additional, unanticipated celebration arises (ex. teacher marriage, baby, etc.), please contact your class parent chairs for advisement.

 

  • For all other parties throughout the year, class parents may only request item donations (e.g. snacks, goody bag items, plates, napkins, water, etc.).  You CANNOT ask for monetary donations, though if a parent offers you a monetary donation, you may accept it. 

 

  • We understand that there are times where the class parents may want to spend more than they collect for gifts.  However, please note in advance, that spending more than you collect is a PERSONAL CHOICE.

 

 

serving as a class parent is a rewarding and special experience. the pto looks forward to working with those selected throughout the school year.

PART I: Class Parent Responsibilities

 

The role of the class parent extends well beyond the classroom parties. Class parents are vital members of the PTO. With that in mind, it is expected that Class Parents:

  • Are a paid members of the PTO.
  • Attend Monthly PTO meetings. (At least one of the two class parents from each class should be in attendance at every PTO meeting).  If neither class parent can attend a meeting on a given month, please notify one of the class parent chairs in advance.

 

  • Volunteer for at least two PTO sponsored event, one of which occurring prior to the end of December (i.e. Pumpkin Patch, Book Fair, Holiday Boutique, Talent Show, Plant Sale, Tricky Tray – you may volunteer to work the event, or assist with set-up or break-down).  The Classroom Parent chairs will be in contact with all class parents to verify volunteer participation.  The time of these events vary, so there is availability to accommodate individuals that have full time employment.

 

  • Attend class parties and chaperone class trips at the teacher’s discretion.  Please note that younger siblings are not permitted to attend.

 

  • Put together a themed Tricky Tray basket for your class (you will be assigned a theme).  Note, you can ask for monetary donations to purchase the items for your basket – see below.

 

 

PART II: Food and Beverage Restrictions

 

Many children in the school have various food allergies, and the faculty and administration take these allergies very seriously.  To avoid any problems, please contact the school nurse as soon as you are selected as a class parent to inquire about any and all known allergies in the class.  With this information, you can then plan your party

menus accordingly.  Any food, including goodie bag snack items (e.g., candy, lollipops, chips, pretzels, etc.), sent in to the classroom MUST BE APPROVED BY THE SCHOOL NURSE PRIOR TO THE PARTY.  To avoid any delays on the day of the party, we suggest that you bring all nutritional labels and packaging to the nurse at least one day in advance.   ALSO, PER RADCLIFFE SCHOOL POLICY, NO HOMEMADE BAKED GOODS ARE ALLOWED – ALL SNACK ITEMS MUST BE PRE-PACKAGED WITH A NUTRITIONAL LABEL. 

 

PART III: Class Parties

 

Grades K-3: Halloween, December Holiday, Valentine’s Day, End-of-Year 

*Little Learners and/or Kindergarten classes may have additional events based on the curriculum for a given school year. Classroom teachers will provide the Class Parents with the dates of those events, if applicable*

Grades 4-6: Halloween, December Holiday, End-of-Year. **Parents typically do not attend parties at this level – please check with your teacher. 

*** Class parents are responsible to provide cupcakes and a beverage for grades K-6 for Dr. Seuss’ birthday. You will be notified of the date/time of the event. Please note: For this event, the contribution is the responsibility of the class parents. Contributions may not be solicited. ***

 

PART IV: Guidelines

 

  • The only correspondence to be sent home to parents are letters that will be provided to you by the PTO for distribution (i.e. introduction, class party, teacher/patrol gift collection, tricky tray collection).

 

  • Money for gifts and parties must be collected on a per occasion basis – money CANNOT be collected up front for the entire year, unless it is the desire of the parent submitting their donation.

 

  • Class parents are only permitted to ask for monetary donations three times throughout the year: (1) December holiday gifts, (2) Tricky Tray, and (3) End-of-year gifts.  For the teacher and patrol

gifts, you may only ask for a maximum contribution of $5 per child for the teacher, and $1 per child for each patrol (e.g. If there are 2 patrols in the class, you would ask for a total contribution of $7).  You may only ask for $5 per child for the Tricky Tray basket.  In the event, that an additional, unanticipated celebration arises (ex. teacher marriage, baby, etc.), please contact your class parent chairs for advisement.

 

  • For all other parties throughout the year, class parents may only request item donations (e.g. snacks, goody bag items, plates, napkins, water, etc.).  You CANNOT ask for monetary donations, though if a parent offers you a monetary donation, you may accept it. 

 

  • We understand that there are times where the class parents may want to spend more than they collect for gifts.  However, please note in advance, that spending more than you collect is a PERSONAL CHOICE.

 

 

Serving as a class parent is a rewarding and special experience. the PTO looks forward to working with those selected throughout the school year.